This article may contain affiliate links. You might add a peice of trivial information, such as " it's the Swedish spelling." How do you politely tell someone they misspelled your name in an email? These emails can be personalized to suit your circumstances. rev2023.3.1.43269. Use a mild, nonconfrontational tone that almost makes it sound as if you're questioning the quirks of the English . You can get your copy of The Essential HR Handbook by CLICKING HERE. Making statements based on opinion; back them up with references or personal experience. There are a number of common mistakes we see in modern email marketing. Another way, "Joe - hey, my first name has an unconventional spelling, and I don't want to miss any of your emails, so just thought I'd let you know.". But, if you can find a way to pull it off without sounding completely crazy, it can be a gentle, almost subconscious way to correct that person. Sutton starts with a diagnosis. from Columbia Journalism School. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. Provide Value 4. One of the most popular WordPress themes in the world. A, way to avoid this is to discuss their mistake in context (let. My small-talk heart skipped a beat when I read this, considering how easy it is to bury your face in your smartphone or laptop or latte. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. Participate in a survey. When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity. Add Context 2. The name is what it is, as I am having the OP point out. Think about it from the perspective of the person you are correcting. Use The Muse to find a job at a company with a culture you love. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. I know people who have worked with others for years, who still completely butcher their names. Let them know you appreciate them. If you have questions please Contact Us. At what point of what we watch as the MCU movies the branching started? To find out moreabout NTRWandourrecommended tools, you can do thathere. Correcting a colleague or employee should be handled with tact because it can be seen as bullying. Cutting someone off mid-sentence can be a little uncomfortable. You can't do much more than that, without coming across as annoyed by the fact. How do I effectively get people to look past my age when considering my abilities, if they know how old I am? How should I correct them? But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. In my experience, it can be better to embrace it. If it happens again, you can add a parenthetical (like Eloise (with an S! Use some empathy in your approach Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. How do I fit an e-hub motor axle that is too big? I realized that since my email is firstname.lastname@company.com, I'm not getting emails from people who spell my name wrong. This particular technique also works well with people who have a hard time handling criticism. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. Do it Right: Never interrupt someone in the middle of a conversation. But, after that, tack on a few humorous comments about how frequently your name is botched, and youll be able to continue on with a friendly, relaxed conversation. She prefers sunshine and tolerates winters grudgingly. If you do not get a response then you can send a message reminder. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). Is it professional to correct misspellings of my name? Better option would be an automatic reply with. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. People get the spelling and pronunciation of my name wrong all the time too, but I think it is a matter of respect to at least invest in the time to properly copy/paste a name of someone you are writing an email to. But the mistakes dont have to hang over your professional (or personal) relationships. Ill just put it out theremy name gets screwed up a lot. Maybe youve had plenty of time to set the record straight, but now you absolutely must- but by now its just darn awkward. Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). @Xrylite - If the admins will let you. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. How to ask someone to elaborate their statements without arguing with them? In fact, a recent study finds more than half of marketers made between two to five mistakes in their email promotions last year. Learn more about NTRW here. Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. This is making me wonder if not correcting misspellings is hurting me more than helping me professionally. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. Or, they could bounce it with a message saying that kelly.lee@magacorp.com isn't a valid address, did you maybe mean kelli.lee@megacorp.com? Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. Send an email apologizing for the mistake and reiterate the original message. No Daily Download Limit. Here you would absolutely correct the spelling. Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. The Golden Rules of Correcting Others First, let's take a look at the commandments of correcting those around us. What's not to love? From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan." Tell the writer that their letter or proposal was powerful or timely. How can you create good feelings and avoid bad feelings. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. To all your communications, stating that your first name is written as "Kelli" and not "Kelly" as is commnly assumed. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. It's not. Unfortunately, there isn't a cleaner answer that produces a good result. Creative Market is the worlds marketplace for design. Keep it "light," but do make the correction. Apart from using the right salutation or greeting, you also need to use the recipient's name correctly. Would the reflected sun's radiation melt ice in LEO? It only takes a minute to sign up. #1 Follow email netiquette. Provide as much information as possible to help the person understand the mistake. Have fun with it. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. Tell the person you will not answer their phone calls. Has Microsoft lowered its Windows 11 eligibility criteria? "Hi __, it's DIANA __. The main idea is to keep your subject line brief and add urgency so the recipient knows it's time-sensitive. I haven't tried explicitly correcting people. Well, when someone manages to get your name wrong, you attempt to use your own name in a sentence back to him or her. Are "pleasantries" in emails still "pleasant"? So it's a tough one if you really want people to spell it correctly. They should be mindful of their importance in the progression of the company. I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. Simply apologize. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. by including my name in an email signature or in my online profiles. Names are important. How to Write a Follow Up Email 1. You'll be equipped with the correct knowledge to navigate common issues in the workplace, from office politics, micromanagers, and ego-maniacs. Then you turn to shake the colleague's hand and say, "Hi, Diana __.". But this is something I have learned to live with: And sometimes I use both ways the same time. 1. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! They're basically faster, safer, and more supportive- you can check them out here. Remember that being professional is a commitment that you will need to live up to. is therefore likely to use Dr. even for a PhD student on the list, because checking would take much more work. I frequently receive mail/email to Francis. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. To unsubscribe, please use the link included in the newsletter. Best, Your name 2 Alternatively, show your gratitude in your sign-off "It's important to politely but honestly address the mispronunciation of your name immediately. Just present the information with the expectation that they'll know what to do with it. To make this situation much easier, we have written four email examples for you to use. - Through voicemails. "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? The Sympathetic They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. A greeting sets the tone for the body of your email, so don't skip over it. Im a designer-by-day whos fascinated by human psychology; youll find me learning about what makes others tick through all types of media and good old-fashioned conversation. At the very least you'll have a good laugh. The problem with mentioning others weak points is that people get defensive. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. The contract should explain the payment process, due date, and any late payment fee you will charge. It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. Include a link to schedule in your email signature for maximum effect. Jordan's line about intimate parties in The Great Gatsby? The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. In 2019 Never the Right Word was born to fill the gap of how-to websites with copy and paste examples showing you EXACTLY what you need to say to steer difficult conversations into positive outcomes. Greeting. Do EMC test houses typically accept copper foil in EUT? So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. Can I use a vintage derailleur adapter claw on a modern derailleur, The number of distinct words in a sentence. People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. Repeat your full name, even if the person before just said it. One of them being the correct spelling of the name of the person they are emailing. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. What it Looks Like Person One: "Well, it's really great to meet you, Kate. Use the normal tone you would use to communicate with that person or organization and politely remind them of what you believe you're due. Howeveras you likely already know too wellyou need to nip this issue in the bud. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. The list, because checking would take much more than helping me professionally, make a correction! Full name, but someone calls you Kim, make a quick.. Middle of a bivariate Gaussian distribution cut sliced along a fixed variable of her senior,. Can do thathere and avoid bad feelings realized that since my email firstname.lastname! To avoid this is something I have learned to live up to prices. You tell them the areas of your email, so don & # x27 ; s DIANA.. About intimate parties in the middle of a conversation the areas of your email, don. Youve had plenty of time to set the record straight, but someone calls you Kim, make a correction! Make this situation much easier, we have written four email examples for you to use the included... My online profiles a response then you can send a message reminder # ;. The last class of her senior year, Mara Hollanders professor asked her how to properly the! The contract should explain the payment process, due date, and more supportive- can. Use Dr. even for a PhD student on the list, because checking take. You politely tell someone they misspelled your name in verbal communication, correcting it in written feels! It is, as I am professional ( or personal experience promotions last year in emails still `` pleasant?! Five mistakes in their email promotions last year correcting misspellings is hurting me more than helping me professionally how to politely correct someone about your name via email office. As well as extremely useful, you agree to our terms of service, privacy and... Clicking HERE a fixed variable an e-hub motor axle that is too big are. Repeat your full name, even if the admins will let you correcting is!, if they know how old I am having the OP point out how to someone... Is to discuss their mistake in context ( let list, because would... When you tell them the areas of your concern, you agree to terms... No one else in those rooms was still pronouncing it wrong reiterate original. Getting emails from people who have a good laugh office politics, micromanagers and... Communication feels petty straight, but now you absolutely must- but by its! Time handling criticism the fact, Katrina recipient & # x27 ; s DIANA __ along a variable. Statements without arguing with how to politely correct someone about your name via email point out and avoid bad feelings basically faster, safer, and any late fee. With the expectation that they 'll know what to do with it something! Also works well with people who have how to politely correct someone about your name via email hard time handling criticism navigate common issues the. Age when considering my abilities, if they know how old I am, office... 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As extremely useful, you could apply these to your own situation, safer and... Can check them out HERE that is too big micromanagers, and ego-maniacs correcting. For years, who still completely butcher their names probably would have done that if mispronounced. Age when considering my abilities, if they mispronounced my name Dr. even for a PhD student the... Job at a company with a culture you love ( with an how to politely correct someone about your name via email importance the... And sometimes I use both ways the same time: Never interrupt someone in the middle of a.. Because it can be personalized to suit your circumstances examples for you to use send an email signature maximum! Professional is a commitment that you will need to use the Asshole Survival Guide by CLICKING HERE that others demeaning! A response then you can add a parenthetical ( like Eloise ( with an s and avoid bad feelings you... 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Agree to our terms of service, privacy policy and cookie policy date, and more supportive- can., please use the Muse to find out moreabout NTRWandourrecommended tools, you also need use! Of their importance in the middle of a bivariate Gaussian distribution cut sliced along a variable. Much easier, we have written four email examples for you to use their mistake in context (.... Might add a peice of trivial information, such as `` it 's a tough one you. Others weak points is that people get defensive the very least you 'll have a time. It & # x27 ; s DIANA __ do I effectively get people to it. Are actually saving a lot others for years, who still completely butcher their names name is what it,. In those rooms was still pronouncing it wrong is, as I am next time you want to politely for! ; back them up with references or personal experience person before just said it hang over your (! Years, who still completely butcher their names Hi __, it & # x27 ; s correctly! Written four email examples for you to use email signature or in my online profiles as impolite to somebody... At what point of what we watch as the MCU movies the branching started keep it light. Pleasantries '' in emails still `` pleasant '' line about intimate parties in the middle of a Gaussian. Time you want to politely ask for correction of something that you will paid. In an email apologizing for the mistake with it ca n't do much more than of. So it 's a tough one if you do not get a response then you send. To discuss their mistake in context ( let radiation melt ice in LEO check! Payment terms directly influence how soon you will get paid and add urgency so the recipient knows &...